Maritime Freight Sourcing and Procurement Guide


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This best practices guide on Maritime Freight Sourcing and Procurement serves as a guideline for assessing your maritime freight sourcing and procurement needs and what you need to keep in mind throughout the process.

Requesting ocean rate bids can sometimes be a guessing game, which makes the process tedious for many shippers.

It’s also time-consuming, and while it’s something that supply chain and logistics professionals must do every year, it’s best to be equipped with the necessary data to ensure a successful process.

It is essential to mention that each shipper and business is different, thus it’s of utmost significance to get specific about the requirements of your organization in deep detail as there’s no one size fits all in all this.

With the current market dynamics, it’s even more critical that you have the factual data and information you need to enter supplier negotiations.


I have used these concepts and best practices during my days as Export and Import Manager and even more so while taking part in the negotiation table for large freight tenders.


About the Author


Matias Guarello Wilhelmy holds a degree from the Chilean and German Commerce Institute and from the Cambridge Academy of Transport in Maritime Transport and a Diploma in Business Administration from the Adolfo Ibáñez university.


He is a trilingual executive with 30 years of a professional career in important companies in the shipping, export, and retail industries with ample experience in Operational and Commercial areas, having led in Chile, North America, and Europe, the design and implementation of integrated added-value solutions in the areas of Supply Chain and Sales Management.


He works as a Consultant and Business Development partner helping technology Startups in the field of Supply Chain and Logistics introduce their SaaS solutions in Latin America and Iberia.


Ever since he was a kid, he has been fascinated by ships, the oceans, and how this pretty much relates to every aspect of the world’s history and economy.


Coming from a family with a strong maritime freight legacy, growing up by the ocean was a gift and a great opportunity to learn sailing, which in time turned out to be not only a passion but a sport that shaped his character in many ways and one of the reasons why he chooses Maritime Transport and Logistics as his professional path.


Some of the companies he has collaborated with and worked for are Transmetrics AD, Robotto Co., Arviem AG, Culinary Foods SpA, Falabella Retail S.A., Infineon Technologies A.G, Import Consultants OHG, Southern Food Trading Ltda., Atlas Exportaciones e Importaciones S.A., J. Lauritzen Chile S.A. and Ultramar Agencia Marítima Ltda. among others.”


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Book Contents

  • About the Author 2
  • Introduction 3
  • Know your requirements 4
  • Types of Cargoes 5
  • IMO Goods 6
  • Perishable or Reefer Goods 6
  • Frozen Food Goods 7
  • Liquid Goods 7
  • Type of Containers 7
  • Standard Containers 8
  • High-Cube Containers 8
  • Refrigerated Containers 8
  • Flat-Rack Containers 8
  • Open-Top Containers 9
  • Tank Containers 9
  • Commercials 10
  • Conference Shipping 12
  • Shipping Alliances 12
  • Tender Execution 16
  • 1. Create the baseline 16
  • 2. Create shipment profiles 16
  • 3. Create the questionnaire 16
  • 4. Create the rate card(s) 17
  • 5. Send out the RFQ 17
  • 6. Create a short(er) list 17
  • 7. Impact analysis 17
  • 8. Get the appropriate approvals and award the business! 18
  • Conclusions 19