Today’s business environment is ultracompetitive. Smart businesses are opting for better practices and operations that focus on eliminating waste, reducing costs, while also creating an environment that supports continuous business growth. 5S Kaizen help you achive all that.
Kaizen is a part of the lean manufacturing system which was developed to maintain a continuous improvement in processes. 5S is the foundation of Kaizen. It aims to achieve a visual organization, cleanliness, and standardization.
What Does 5S Stand for?
This is a question that business owners and managers looking into the 5S system are interested in. The 5S methodology is built on 5 pillars: Sort, Set in order, Shine, Standardize, and Sustain. Its ultimate goal is to eliminate waste, boost productivity and improve the bottom line.
To help individuals and business to capitalize on the below-mentioned benefits, I have developed a detailed 5s Kaizen Guide – Organizing the workplace for flow. The guide aims to help supply chain professionals establish the trust and skills needed to go the distance with lean. It puts the shop and office in order, eliminates the “low hanging fruit” of process waste, and establishes the discipline required to implement more advanced continuous flow techniques.
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Key Benefits of the 5S Kaizen to Businesses
1. Increased Productivity and Efficiency
5S elements are geared towards making every aspect of business organized. Therefore, enterprises that embrace the system become more efficient. For instance, if all items in cashier station are uniformly labeled and organized, any of the employees can step in and start serving customers. As a result, the cashier will spend more time serving customers rather than being distracted by non-productive tasks or pursuits.
In addition, employees are able to look at various processes and system from a solutions’ perspective. This allows them to solve problems that may arise in the course of production.
2. Increased Workplace Safety
A well-structured workspace reduces accidents and successively creates a safe environment. The 5S safety-first procedures require employees to keep aisles free of clutter, to immediately clean spills and to store items in the right place.
This is especially beneficial for businesses that need to comply with the Occupational Safety and Health Administration regulations. Storing frequently used items close to the workstation and in ergonomically sound locations reduces unnecessary movement and also reduces potential injuries like carpal tunnel syndrome caused by repetitive tasks.
When a work area that is clean and well organized, there is less tendency of tripping hazards and any other physical dangers to occur.
3. Reduced Waste
Implementing 5S Kaizen leads to a reduction of lost or damaged items in a workplace. A clean, organized workstation with properly labeled tools enables employees to decide on what needs to be replaced and repaired in their designated places; this minimizes the number of damaged, misplaced or lost tools. Proper management of tools helps to eliminate the damage caused to tools parts and products.
Impressive results have also been obtained by the use of Kaizen as a foundation of pollution prevention and lean manufacturing.
4. Effective Cost Control
A business embracing the 5S system can lead to a significant reduction in direct and indirect costs. For one, better organization leads to the more efficient use of storage space. Secondly, employees are less likely to lose or misplace inventory items.
For manufacturing businesses, the routine cleaning and preventive servicing make it easier for employees to spot and address any problems with machines before the issues compound and lead to costly repairs. Because 5S kaizen engenders a safer working space, it can decrease business and insurance costs.
5. Improved Employee Morale, Commitment and Customer satisfaction
Every step taken in a 5S system works to provide customers with more value and ultimately increases customer satisfaction. For instance, most customers aren’t interested in your cleaning routines or how the cash station is organized, but they do care about a well-organized and clean store and fast moving checkout lines. This is a big plus for supply chain management.
Because the implementation of 5S Kaizen requires employee participation, it leads to increased employee engagement and creates an environment in which employees take greater pride in their work and contributions.
The 5S system allows employees to participate in the workplace design. This increases their commitment to the long-term sustainability of the business. A side benefit of this is that employees feel responsible for the overall success of the company thus making them go the extra mile in promoting its growth.
5S is a cost-effective and accessible lean technique. It lays the foundation for other lean techniques. Thus, it is an excellent system to adopt for business owners who want to improve the overall business performance and operations.
About the Author- Dr Muddassir Ahmed
Dr MuddassirAhmed is the Founder & CEO of SCMDOJO. He is a global speaker, vlogger and supply chain industry expert with 17 years of experience in the Manufacturing Industry in the UK, Europe, the Middle East and South East Asia in various Supply Chain leadership roles. Dr. Muddassir has received a PhD in Management Science from Lancaster University Management School. Muddassir is a Six Sigma black belt and founded the leading supply chain platform SCMDOJO to enable supply chain professionals and teams to thrive by providing best-in-class knowledge content, tools and access to experts.