Procurement Manager Job Description
20 Apr

What Does a Procurement Manager Do? Job Description and Requirements

If you’re eyeing a role as a Procurement Manager (or are looking to hire one), you’re in the right place! As a procurement Manager, you’ll play a crucial role in overseeing the purchasing and procurement process for a company or organization, making sure they get the best bang for their buck. But what exactly does it entail and what qualifications do you need to thrive in this dynamic role? We’ve got you covered. In this article, we’ll dive into the nitty-gritty of a Procurement Manager job description, including the key responsibilities and must-have qualifications, all in the form of an ideal template, including some other major and vital roles part of a procurement department as well. Read on to learn more about the job description and qualifications for a Procurement Manager.


Not only are we going to include a job description template for a Procurement Manager position, you can also find and download the job descriptions for the following as well:

  • Director of Procurement
  • Category Manager
  • Procurement Performance Analyst
  • Procurement Operations Manager
  • Contract Management Analyst
  • Supplier Management Analyst
  • Master Data Analyst
  • PO Administrator


Procurement Roles Job Descriptions Free Download


If you’re looking to restructure or revamp your organization’s procurement department, then these job descriptions will aid you in your process!


Roles and Responsibilities Within the Procurement Department


The procurement department is responsible for managing the purchasing and procurement process for a company or organization. Within this department, the procurement manager plays a key role in overseeing the entire process, from identifying the need for goods or services to negotiating contracts with suppliers. Other roles within the procurement department may include procurement specialists, who focus on specific categories of goods or services, and procurement coordinators, who assist with administrative tasks such as processing purchase orders and invoices.


[Read More: Decoding the Procurement Department: A Comprehensive Guide to Roles and Responsibilities]


What does a Procurement Manager do?


A procurement manager is deeply involved in identifying the procurement needs of the organization, researching potential suppliers, negotiating contracts, managing relationships with suppliers, and ensuring that procurement needs are met in a timely and cost-effective manner. They also work closely with other departments within the organization to ensure that procurement needs are aligned with the overall goals and objectives of the company. Additionally, procurement managers must stay up-to-date on industry trends and best practices in order to make informed purchasing decisions.


Procurement Manager Job Description Template


The following is a template/format for a Procurement Manager Job Description. Our procurement manager job description template is designed to provide you with a comprehensive guide to the key responsibilities and requirements of this pivotal role. From overseeing purchasing activities, negotiating with vendors, and managing supplier relationships to ensuring compliance with regulations and optimizing procurement strategies, this template will help you understand the core duties and qualifications expected of a Procurement Manager.


1.      Position Details

Job Title Procurement Manager Grade
Reports To Director of Procurement Location
Department Procurement Team Contract Type Permanent Full Time
Author Reviewer
Approver Date Issued


2.      Position Overview

We are seeking a highly organized and skilled Procurement Manager to join our team. The successful candidate will be responsible for managing the procurement process from start to finish, ensuring that the organization acquires the necessary goods and services at the best possible price and quality. The ideal candidate will have extensive experience in procurement, strong negotiation skills, and the ability to effectively communicate with vendors, internal stakeholders, and senior leadership.


3.  Key Responsibilities

  • Develop and implement procurement policies, procedures, and strategies to optimize the procurement process.
  • Identify cost-saving opportunities and negotiate favorable terms and pricing with vendors.
  • Manage supplier relationships and evaluate supplier performance to ensure quality, delivery, and cost requirements are met.
  • Collaborate with internal stakeholders to understand their procurement needs and provide guidance and support throughout the procurement process.
  • Develop and maintain positive relationships with internal stakeholders, suppliers, and vendors to ensure timely and accurate delivery of goods and services.
  • Monitor and analyze market trends and industry best practices to ensure the organization remains competitive in terms of pricing and quality.
  • Ensure compliance with all relevant laws, regulations, and ethical standards related to procurement activities.
  • Develop and maintain procurement records, reports, and documentation to ensure accuracy, completeness, and compliance.
  • Manage and mentor a team of procurement professionals, providing guidance and support to ensure they meet performance expectations.


4.  Communication and Working Relationships

  • Internal communications with the Director of Procurement to support the creation and application of any organization’s procurement strategy
  • Suppliers of IT applications’ external engagements
  • Ongoing communication with important internal customers


5.      Qualifications and experience

Qualifications and Education:

A bachelor’s degree in business, engineering, finance, or a closely related discipline is required for the post.

CIPS/SCMDOJO certification


At least 8 years in a similar role.


6.      Key Competencies

Technical Competencies

Procurement Strategy & Performance Competency rating
Procurement planning Proficient
Procurement strategy development Proficient
Procurement performance management Mastery
Savings tracking and measurement Mastery
Category Management Competency rating
Category specific governance design Proficient
Demand and compliance management Proficient
Transactional Sourcing Competency rating
Buying channel management Basic
Tactical sourcing Basic
PO creation Basic
Contract Management Competency rating
Contract performance management Proficient
Contract variation and change management Intermediate
Contract compliance management Proficient
Supplier Management Competency rating
Supplier evaluation, registration and on-boarding Proficient
Supplier segmentation Mastery
Supplier performance management Proficient
Analytical Ability Competency rating
Spend analysis Proficient
Financial analysis Proficient
Price and cost modelling Proficient
eSourcing Tools Competency rating
eSourcing tools – eRFx eAuctions Mastery
P2P systems Mastery


Behavioural Competencies

Customer Service Excellence Competency rating
Customer service orientation Mastery
Initiative and commitment to achieve Mastery
Attention to detail and quality Mastery
Organizing for Results Mastery
Developing The People & Organization Competency rating
Teamwork Mastery
Effective Communication Mastery
Influence and Negotiation Mastery
Interpersonal Ability Proficient
Adaptability and Innovation Proficient
Continuous Learning Proficient
Develop People Proficient
Engage People Proficient
Empower People Proficient
Managing Growth & Demand Competency rating
Leadership Proficient
Problem Solving and Decision Making Mastery
Strategic Thinking Proficient
Professionalism Mastery
Business Awareness Proficient
Effective Planning and Organization Proficient
Optimum Utilization of Resources Proficient
Continuous Improvement Proficient
Managing Change and Complexity Competency rating
Managing and Effecting Change Proficient
Managing Complexity Proficient
Performing under Stress Proficient
Resilience Mastery
Open Mindset Mastery
Innovative Thinking Proficient
Analytical Ability Mastery
Stakeholder Management Competency rating
Building Relationships Proficient
Conflict Management Proficient
Holding People Accountable Proficient
Monitoring Performance Proficient
Sense of Ownership Mastery
Safe, Secure Responsible Competency rating
Safety Awareness Mastery
Security Awareness Mastery
Situational Awareness Proficient


Other Procurement Roles Job Descriptions


In addition to the Procurement Manager role, the procurement department encompasses a range of other vital positions. You can also find templates for various procurement roles such as Director of Procurement, Category Manager, Procurement Performance Analyst, Procurement Operations Manager, Contract Management Analyst, Supplier Management Analyst, Master Data Analyst, and PO Administrator by clicking on the button below.


Procurement Roles Job Descriptions Free Download


These templates offer valuable insights into the key responsibilities, qualifications, skills, and competencies required for each role. This helps both job seekers and employers gain a deeper understanding of these positions. With our templates, you can craft accurate and compelling job descriptions. This ensures that you attract the best talent and make informed hiring decisions. We extend our gratitude to IBZ for their contribution in providing these templates. This makes it easier for employers and applicants alike to navigate the dynamic field of procurement.


Speed up the hiring process for your Procurement Department.


Understanding the job descriptions and requirements for various procurement roles is essential for both job seekers and employers alike. Make the process easier by accessing our Procurement Manager Job Description template and other procurement roles.


In case you want to prep for a procurement interview role, check out our blog ‘15 Essential Procurement Interview Questions and Their Answers‘.


About the Author – Dr Muddassir Ahmed

Dr Muddassir Ahmed is the Founder & CEO of SCMDOJO. He is a global speakervlogger, and supply chain industry expert with 17 years of experience in the Manufacturing Industry in the UK, Europe, the Middle East, and Southeast Asia in various Supply Chain leadership roles.  Dr. Muddassir has received a PhD in Management Science from Lancaster University Management School. Muddassir is a Six Sigma black belt. He founded the leading supply chain platform SCMDOJO to enable supply chain professionals and teams to thrive by providing best-in-class knowledge content, tools, and access to experts.

You can follow him on LinkedInFacebookTwitter or Instagram.