Planned Parenthood California Central Coast (PPCCC) values diversity, equity, and inclusion. We believe we are most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose. We are committed to advancing health equity in communities along the Central Coast and we are taking focused steps to become an organization where every person feels a genuine sense of belonging. With this focus, we strongly encourage Black, Indigenous and People of Color (BIPOC) and members of the LGBTQ+ community to apply and help serve the needs of our communities.
PPCCC is a trusted provider of high-quality, affordable reproductive health care along California’s Central Coast. Each year, PPCCC provides 35,000 people on the central coast with health care services; including sexually transmitted infection testing and treatment, birth control, breast and cervical cancer screenings, vasectomies, and safe and legal abortion care at our six health center locations. PPCCC also provides comprehensive sexuality education programs to help adults and teens make healthy decisions, prevent unintended pregnancies, and avoid sexually transmitted infection.
CLASSIFICATION: Hourly/ Full-Time(32 hours/ week)
TELECOMMUTING CLASSIFICATION: Hybrid
JOB SUMMARY
Supports affiliate-wide purchasing with an emphasis on purchasing of health center supplies, medications and medical equipment, office supplies and Amazon purchases. Serves as liaison between Finance and Clinical Services, monitors budget for medical supplies, ensures inventories are accurate and maintains purchasing system with regular updates.
ESSENTIAL FUNCTIONS
Ability to consistently model Planned Parenthood Workplace Values:
a) We tend to the team
b) We respect and honor all people c) We jump in
d) We try and we learn
e) We care for our business f)We return to our mission
Adhere to Planned Parenthood California Central Coast policies, procedures and protocols.
Ability to demonstrate Services Standards in all internal and external communication by:
a) Clearing the slate
b) Making a connection c) Keep them in the loop d) Confirm the plan
e) Ask for feedback
f)Acknowledge the reality g) Open the door
Purchasing
Coordinate affiliate-wide purchases and creates purchase orders as needed for all medical supplies to find the highest-quality items for the lowest price. Review all purchases for final approval and submits to vendor.
Collaborate with CDs and Director of Finance to monitor and maintain inventory levels.
Facilitate special orders when appropriate to ensure inventory is fully stocked.
Ensure on time delivery of supplies and facilitate returns when appropriate.
Collaborates with CFO, Vice Presidents and others to track and negotiate new contracts with existing and new vendors.
Administrator for Amazon account and office supplies accounts for the organization.
Manage relationships with existing vendors and locate new vendors as needed.
Maintain list of currently purchased health center inventory items.
Collaborates with Vice President of Clinical Services and Finance Director to ensure accurate inventory counts.
Serve as administrator of purchasing and related systems.
Ensure the integrity of purchasing & inventory system and organization-wide communications regarding changes to the system.
Routes new medication form and ensures all required sign-offs have been completed prior to purchase of new medications, tests, or other service items.
Provide reporting from purchasing software for Center Directors and Finance
Department.
Collaborates with Accounts Payable to ensure prompt and appropriate payment to vendors.
Participate in Afaxys webinars meetings and provision of requests for information by
PPFA.
Coordinates the purchase of narcotics using appropriate forms.
Works with CFO to support Procure-to-Pay meetings, including developing agenda, creating minutes and following up on action items.
Collaborates with Risk and Compliance Manager to address supply/medication recalls.
Participates in Compliance, Quality and Risk Management program as necessary.
Oversees and disburses inventory held for all health centers.
Other duties as assigned by Chief Financial Officer
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Strong commitment to the mission, policies, goals and philosophy of Planned
Parenthood.
Strong commitment to Diversity, Equity and Inclusion.
Ability to demonstrate mature judgment, initiative, and critical thinking.
Professional appearance and attitude.
Ability to communicate effectively with staff, patients, volunteers, and external partners.
Accuracy and attention to detail essential.
Administrative, clerical and organizational skills desirable.
Availability to work flexible hours and travel within three-county region as necessary.
Ability to function independently and with minimal supervision.
Ability to function at a high level in a fast-paced environment.
Must be able to work independently and as a team member.
Must possess current driver’s license and access to reliable transportation; ability and willingness to travel when necessary.
CUSTOMER SERVICE RESPONSIBILITIES
Excellent customer service skills and commitment to providing the highest level of internal and external customer satisfaction.
PRODUCTIVITY RESPONSIBILITIES
Ability to prioritize and manage multiple projects simultaneously.
Ability to act independently to solve problems and develop recommendations.
EDUCATION and/or EXPERIENCE
Associate’s or Bachelor’s degree or 2 years of purchasing, health center or support services experience.
Mission driven, non-profit organization experience.
COMPUTER SKILLS
Proficiency with Microsoft (Word, Excel, Outlook, PowerPoint, etc.) and web conferencing
ADDITIONAL QUALIFICATIONS
Must have reliable transportation, valid California driver’s license and appropriate insurance.